Privacy Policy

Last updated: July 24, 2026

Information We Collect

Archive Buddy collects account information such as email address, authentication details, subscription status, saved conversations, messages submitted to the assistant, usage counts, and technical logs needed to operate and secure the service.

How We Use Information

We use information to provide the archival assistant workspace, save conversations, enforce account limits, process subscriptions, prevent abuse, improve reliability, and respond to support requests. Archive Buddy is a specialist software layer powered by mainstream foundation model providers; it is not presented as a custom AI model.

AI Processing

When you send a chat message, the message content may be sent from our server to the configured AI provider so the assistant can respond. Archive Buddy currently uses the OpenAI API as its configured third-party AI provider. We use the OpenAI API business service, which does not use API inputs or outputs to train or improve OpenAI models by default unless an account owner explicitly opts in. We do not expose provider API keys to the browser. Users should avoid submitting unnecessary sensitive personal data and should verify all AI output before use.

Google Calendar

If you choose to connect Google Calendar, Archive Buddy requests permission from your Google account. Calendar tokens are stored server-side in encrypted form and are associated with your Archive Buddy user account. Calendar data is used only to provide calendar-related features you initiate, such as viewing upcoming events or creating events after your explicit confirmation. Calendar data is not used for advertising, is not sold, and can be disconnected from the Archive Buddy interface.

Google API Limited Use

Archive Buddy's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Raw, aggregated, anonymized, or derived Google Workspace API user data is not used, transferred, or sold to create, train, or improve generalized or foundation AI/ML models. Archive Buddy does not send Google Calendar data to third-party AI providers for model training or secondary AI/ML purposes.

Sensitive Data Protection

Archive Buddy protects sensitive data through server-side access controls, authenticated sessions, user-scoped database queries, encrypted storage for Google Calendar OAuth tokens, HTTPS in production, environment-based secret management, password hashing for email/password accounts, and limited operational logging. We avoid logging archival content and Google Calendar content unnecessarily. Access to production systems and data is restricted to those who need it to operate, secure, support, or maintain the service.

Payments

Payments and subscriptions are handled by Stripe. Archive Buddy stores Stripe customer and subscription identifiers, plan status and usage limits, but does not store full card numbers.

Sharing and Retention

We do not sell user data. Data may be shared with service providers strictly as needed to operate Archive Buddy, including hosting, database, email, payment, authentication and AI provider services. Google Calendar data is shared only as needed to provide the Calendar connector requested by the user and is not shared with AI providers for model training. Account and conversation data is retained while your account remains active unless deletion is requested or retention is required for security, billing or legal reasons.

Contact

For privacy questions or account requests, contact info@archivebuddy.ai.